Testimonials &
Case Studies
Expense Management
Testimonials
Candidate Expense Reimbursement
Testimonials
Candidate Reimburse Case Study
Issues before
A large international company with many operating companies had each subsidiary handling candidate travel reimbursement independently. Upon investigation, it was taking 3 months for candidates to be reimbursed for interview-related expenses, and Talent Acquisition staff was spending a significant time coordinating air travel and reimbursements. There was no insight on various operating companies Talent Acquisition departments were performing and if candidate transactions were within policy.
Orion’s Solution
Rolling out Orion’s candidate reimbursement solution to all operating companies allowed for a single solution and source of data for reporting. Candidates average reimbursement took 2 days, and administrative work from Talent Acquisiton departments was eliminated. Orion’s reporting on transactions out of policy allowed for policies to be modified when needed and provided more insight on operating companies Talent Acquisition departments operational performance.
Auditing Services
Expenditure Buckets
Issue
While conducting an audit for a company with a substantial number of employee relocations, it came to our attention that none of the mobility expenses accounted for airfare expenditures. Upon further investigation, we discovered that transferees had been utilizing their corporate credit cards to make flight bookings, and all these charges were being consolidated under the category of "business travel expenses." This oversight led to improper reporting, resulting in hundreds of thousands of dollars that were not accurately accounted for tax purposes, thereby causing the employer and its relocating employees to fall out of tax compliance.
Orion’s Solutions
The mistake was identified after the conclusion of the tax year. To address this issue, Orion collaborated closely with the employer to meticulously review all previously recorded air travel expenses and subsequently issued corrected wage statements (W-2c) to each affected transferee. This undertaking involved substantial time and cost implications, as well as the added frustration for the transferees who had to make amendments to their tax returns. With the support of Orion, the customer has since updated its procedures. Now, all relocation-related travel must be booked using separate credit cards, and they have implemented quarterly audits of relocation expenses to ensure tax compliance well in advance of the tax year-end.
International FX Fees
Issue
We audited a global company’s international payment history and discovered that they were losing money both directly and indirectly from hidden fees, currency exchange risk, and inefficient internal processes.
Orion’s Solutions
We were able to help our client leverage this information to negotiate a better deal with their bank and implement a new process to eliminate waste, which yielded an annualized savings of approximately $500K.
Testimonials
